Privacy Policy

Last updated: 8 September 2026

This Privacy Policy explains how Yards4Let Ltd (“Yards4Let”, “we”, “us” or “our”) collects, uses, shares and protects your personal information when you visit yards4let.co.uk (the “website”) or contact us about commercial yard and open-storage space. We are the data controller responsible for your personal data.

We are committed to protecting your privacy and handling your data in an open and transparent manner, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information we collect

We only collect the information we need to respond to your enquiry and provide our services. This may include:

• Contact details you provide — your name, email address and telephone number.
• Enquiry details — the location you are interested in, the amount of space you need, your intended use, your preferred move-in date, the length of time you require the space, and any other information you choose to include in your message.
• Communications — the content of messages you send us by our enquiry form, email, telephone or WhatsApp.
• Technical data — basic information automatically recorded by our web server, such as your IP address, browser type and the pages you visit, used to keep the website secure and running properly.

We do not knowingly collect any special category (sensitive) personal data, and you should not send us any.

2. How we collect it

We collect personal data when you complete an enquiry form on our website, call or message us (including via WhatsApp), email us, or otherwise interact with us. Technical data is collected automatically by our website and hosting infrastructure.

3. How and why we use your information

We use your personal data to:

• respond to your enquiry and provide the information or space you have requested;
• match your requirements with available yards and communicate with you about them;
• administer and manage any agreement you enter into with us;
• keep records of our dealings with you and respond to any questions or complaints;
• maintain the security, integrity and proper functioning of our website.

Our lawful bases for processing are: taking steps at your request prior to entering into a contract and performance of a contract; our legitimate interests in responding to enquiries and running our business; your consent where you have given it; and compliance with legal obligations where they apply. You can withdraw any consent at any time.

4. How we share your information

We do not sell your personal data. We only share it where necessary:

• with landowners or site operators where relevant, so we can progress your enquiry about a particular yard;
• with trusted service providers who help us operate our website and business (for example our website hosting provider), who may only process your data on our instructions;
• where we are required to do so by law, or to establish, exercise or defend legal claims.

5. Cookies and analytics

Our website does not use advertising or third-party tracking cookies, and we do not run behavioural analytics profiling. Our website loads web fonts from Google Fonts, which may involve your browser contacting Google's servers and sharing your IP address in order to deliver those fonts. Any strictly necessary cookies used are limited to keeping the site working correctly.

6. How long we keep your information

We keep your personal data only for as long as necessary for the purposes set out in this policy — for example, to deal with your enquiry, to manage any agreement, and to meet our legal and accounting obligations. When it is no longer needed, we will securely delete or anonymise it.

7. How we protect your information

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse or alteration. Please be aware that no method of transmission over the internet is completely secure.

8. International transfers

Where any of our service providers process personal data outside the UK, we take steps to ensure it receives a level of protection consistent with UK data protection law, including through appropriate safeguards such as standard contractual clauses.

9. Your rights

Under UK data protection law you have the right to:

• request access to the personal data we hold about you;
• ask us to correct inaccurate or incomplete data;
• ask us to erase your data in certain circumstances;
• restrict or object to our processing of your data;
• request the transfer of your data (data portability);
• withdraw your consent where we rely on it.

To exercise any of these rights, please contact us using the details below. We will respond within the timeframes required by law.

10. Children's privacy

Our website and services are intended for businesses and adults. We do not knowingly collect personal data from children.

11. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date.

12. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, or if you wish to exercise your rights, please contact us:

• Email: enquiries@yards4let.co.uk
• Telephone / WhatsApp: +44 7852 142515

If you would like a postal address for written correspondence, please contact us and we will provide it.

13. Complaints

If you are unhappy with how we have handled your personal data, you have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection:

• Website: ico.org.uk
• Helpline: 0303 123 1113
• Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

We would, however, appreciate the chance to address your concerns first, so please do consider contacting us.